My Sponsors

Wednesday, April 1, 2009

How To Have an Effective Meeting

Meeting is very common word in professional world. Corporate bodies are very frequently sit with each other in meeting on some topic to discuss. For senior executives, meeting is a place to understand the tone of the team, to have the idea of current team's work status and give required direction to the team member. On the other hand, meeting is the place where junior or fresh executives try to sell their idea, effort, performance to the higher authority. So, we need to maintain some strategy to achieve our success in meeting. Some simple but effective tips are given in below for your assistance.

Tips To Have Successful Meeting
  • Set clear objectives: is a meeting a brainstorm session, informative or decision making, etc.
  • Prepare an agenda, distribute it in advance to all the participants and stick to the agenda.
  • Assure the meeting is chaired.
  • Arrange the location in advance and inform all the participants.
  • Ensure that appropriate supporting information is circulated in time to be useful.
  • Make sure you are not disturbed (no cell phones).
  • Be on time.
  • Be prepared.
  • Stay focused.
  • Assure participation of all participants, avoid dominance.
  • Assure accurate recording of meeting’s minutes/notes.
  • Take a break for meetings extending 1,5 hours.
  • Having an efficient meeting is teamwork.
  • Ask questions, there is nothing foolish about it.
  • Make sure the meeting has appropriate opening and closing.
  • Always end meetings on time and attempt to end on a positive note.
  • At the end of the meeting summarize the outcomes, review actions and assignments, and set up the next meeting if necessary.
  • Assure the minutes of the meeting are distributed to all the attendants not later than in the two following days.